5 Vital Email Security Tips You Should Know

In 2016, the race for the American President saw a popular candidate suffer an unexpected defeat. Hillary Clinton, who was expected to be the 45th president of the United States, lost because of a strange controversy.

The controversy involved her using a private email server during her tenure as the Secretary of State. As expected, the American people were enraged that a government official was using unlawful means to withhold information from them.

However, if this controversy is analyzed through an unbiased perspective, one might consider the fact that Hillary Clinton had her reasons. After all, being the Secretary of State, it was vital for her to keep enemy states away from confidential information.

The scandal was dubbed as the ‘email controversy’ but in actuality, it was an ‘email security controversy.

Quick Tips for Ensuring Email Security

Email security is an issue that is often provided less attention than it deserves. Organizations, institutions and even individuals in personal capacity use emails to share sensitive information.

Protecting this information is utmost important. This is because if the right information gets in the wrong hands, it can be used to blackmail, manipulate or even humiliate someone.

Hence, you should make no compromises in ensuring that your emails remain safe and secure. Below, we have laid out several methods you can apply to keep your emails away from malicious individuals.

Create Different Passwords

Passwords are the backbone of your online privacy. By creating strong passwords you eliminate the immediate threat of a hacker gaining access to your personal information.

However, even if you have created the strongest password in the word, do not use it for all your online accounts. If you have a single password for everything, you are walking into a trap.

Imagine the nightmare if you lose this password. Everything from your Facebook profile to your Amazon account will be at risk.

If you have a hard time remembering multiple passwords, you can avail the services of a password manager. In any case, avoid this rookie mistake.

Be Careful on Public Wi-Fis

Public Wi-Fi can be detrimental to your online security. This is because they are filled with nefarious threats. Hackers lurk on these Wi-Fi networks to get their hands on your sensitive information. This includes the password of your email.

With the program called ‘network sniffers’, the hackers can monitor traffic on a particular network and examine it for important information. However, there is a way for you to escape their watchful eye.

By employing a VPN, you can encrypt your online traffic and keep hackers at bay. A top VPN anonymizes your online profile making it difficult for hackers to monitor your connection.

Avoid Phishing Traps

Phishing is a popular hacking method in which the hacker disguises as a trusted entity, person or an organization to steal your password. It is the oldest form of cyberattacking that originated in the 1990s.

What happens in this attack is that you receive an email or an instant message that directs you to a fake website. The website is a spoof, meaning that it is copy of a legitimate site.

On this website, you will be required to provide your email and password. From there, you can guess what happens next. There are also more direct methods to phishing.

Sometimes you will receive a message from a certain website, asking for your login credentials to ‘fix’ a certain issue. Of course, this will be an imitation of the real website and your credentials will end up with the hackers.

Phishing scams can be somewhat difficult to recognize but there share few common things:

  • Request for your personal information
  • Threats to shut down your account
  • Bad grammar
  • Made up URL

By looking out for above signs, you can avoid phishing and keep your email secure.

Create Multiple Email Accounts

Just like keeping a single password for all account is problematic, using a single email for all online purposes is risky. The reason for having multiple emails is the same reason you should have multiple password.

If a hacker succeeds in breaking into your ‘one-for-all’ email account, he/she will have a field day with your online profiles.

Hence, create separate accounts for work, your personal activities and one for different website you use.

Scan Your Device for Viruses and Malware

To keep your device free from malwares and viruses, run frequent scans through capable anti-virus programs. The good news is that most anti-virus programs perform this function for you.

However, if you believe that you received a suspicious mail, scan your computer just to stay on the safe side. You can never be too careful with your online security.

Final thoughts

As many real life examples have shown, one cannot take email security lightly. You can suffer both personal and financial loss by being careless in your emailing activities.

This is why it preferable that you take all the necessary precautions to keep your emails safe and secure.

150+ Almost Free and Essential Products To Start Your Business

Are you a newbie to the startup world? If yes, then you must be definitely knowing that starting up a business is no cakewalk. It is one of the toughest tasks and involves a lot of risks. Especially, if it’s a startup, you come across a lot of roadblocks that you never thought would ever crop up. Factors such as budget, limited manpower and time can also affect your business or startup when the workload starts piling up and the bills come rolling in.

But fret not! With the help of right tools and an effective team you can easily come over these hurdles and can reach your business potential. There are many tools and products available out there which can prove to be super beneficial for your business in the long run. Below mentioned is a curated list of some important products that every business must use, irrespective of its size, in order to take your business to new heights over the course of time:

Domain name suggestion

Booking the right domain name is the first step of any startup launch. But it is very difficult to get a desired .com domain name under your budget, however, you can try some hacks and find the domain name that best fits to your business name.

  • domainwheel(generate different variations of your desired domain name)
  • domainhack(take advantage of different TLDs and hack your domain e.g hy.pe)
  • agiledomainsearch(generate domain names by adding some random but related word)
  • domaindart(Generate domain name by adding prefix or suffix)

Domain Name Booking

Booking domain is not free but privacy, email forwarding and DNS can be free. Consider these free resources before selecting registrar.

Create Logo

Logo designing charges may vary from $10 to $10,000 but here is options to get one for free.

Create website by yourself

If you are not a web developer or a designer but need simple websites, then you can make it yourself for free or at a nominal cost with the help of these products. You don’t need to worry about hosting and setup also.

Create blog

Blogging is an important way to grow your business online. These tools can help you pull in your target audience.

  • wordpress(self hosted cms, you need to pay for server or hosting)
  • Managedwordpress hosting, free with wordpress.com sub domain
  • medium( $75 on time for custom domain)
  • tumblr(use with your custom domain for free, limited features)
  • blogger(everything is free. use your domain, customize theme.)
  • jekyll-now(host your blog on github)

Create Ecommerce Website

You can use open source software and host on your server, but must have prior knowledge of server management and PHP & Mysql.

If you don’t have technical background you can start from these hosted version of e-commerce platforms.

Host for free

Hosting your website can result in a recurring cost since many of the shared and cheap hostings are not able to provide more than 99% uptime but you can opt for some reliable hosting services for your needs that are free or almost free. It requires some technical skills to deploy your website.

Communicate

Interact with your team or clients.

Lead Generation

If there are any details which are missing from your lead you can get more details by name, company name or email Id

Get Work done

These all services are paid starting from $5

Analytics & Tracking

 

Website Traffic Monitoring

Having a good statistics package working in the background is important for your site. You must know what works and what doesn’t and also the trends that will make your website the next stop for visitors every day.

Track Email

Scheduling and tracking emails is important, especially if your clients are in different time zones.

Track Link

Tracking links of your competitors and those of your web pages is an essential part of SEO strategy.

Create Awesome Social media Posts

“A picture is worth a thousand words”, so make it stand out with the help of these tools.

Manage Social Media Accounts

Social media management tools can help you make the most of your social presence  and reach a wide number of audience.

Create Promotional Video

Create engaging online promotional videos affordably with these tools.

Launching Startup

Get your startup enlisted in these communities and create a good audience base.

Note Taking

In order to build a personal knowledge database, the good old note taking is undoubtedly one of the best ways.

Project & Task management

Managing projects and tasks can be a little difficult. But don’t let anyone tell you this. Manage everything on your own with these tools.

File Hosting & Sharing

Share and host files seamlessly with these tools.

Work Automation

These tools come with a wide range of applications and are ideal for those who are mostly digitally connected workers.

Create Forms

Forms can be a great asset for your business sites. Create one for yours with any of these:

Transactional & Newsletter Emailing

All the email services are paid but they offer a free tier until you start growing

Chat & Support

There are many chat service providers for your website who offer free plans but restrict the contact limits. Here I am mentioning the options which do not restrict them.

Get Payments

These tools help you receive payment from any corner of the world. These are safe and secure to use.

On Site Search

For the times when you want to allow your visitors to search on your website or your database.

Track Competitors

Having an insight of your competitor’s strengths and weaknesses can help you create a good strategy

  • mention(Starts from $29 / month)
  • alexa(most popular website ranking probider)
  • builtwith(check what third party technology powering a website. free , paid plans starts from $295)
  • whatruns(Discover what runs a website, when you open a website.)

Security

These tools help make your business fast and safe.

Bookmarks

Lets you save important stuff that you need to get onto later.

Engagement

Good engagement tools help your product grow in the best possible way.

Free Stock Photographs

Finding good images is difficult. These tools make your work of finding them an easy task.

Influencer Marketing

Instead of directly marketing to a large group of your consumers, you can get or hire influencers who can do the work for you or on your behalf.

Others

If you find anything that we have missed, then please let us know in the comments.

Article contributed by Vijay Nagar, marketing manager at BetaPage, a startups & early adopters community